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Copyright, Fair Use, and Scholarly Communication: Research and Program Support

The Evergreen State College Library makes every effort to observe copyright law while allowing fair use of its materials in an educational setting.

Copyright and Fair Use at Evergreen

For questions about Evergreen's copyright and fair use policies, please contact the following people:

College Policies and Procedures:

Course Materials & Open Reserves

Course Materials / Open Reserves consists of all required titles submitted by faculty to the bookstore for their programs each academic quarter. The library purchases either a physical copy and/or an ebook copy of these titles. Physical copies check out for two days, while ebook copies typically allow unlimited access (via signing into the library catalog). Physical copies will accrue overdue fees at $5 a day for each day overdue, until the fourth day when they are considered lost and charged a full $90 replacement fee.

Open Reserve copies cannot be requested or renewed. Requesting copies from other libraries is available via signing into the library catalog.

Faculty may add recommended or optional materials to Open Reserves by bringing materials to the Circulation Desk and completing our Reserves Form.


The library's circulation department offers limited scanning services. We create accessible scans for Canvas or other educational use. All scanned items are limited to 15% of the entire work (up to 25 pages maximum - see the Copy Center for jobs larger than 25 pages).

SCAN or COPY Form (All Campus, PDF)

Placing An Item on Reserve

  • The library purchases either a physical copy and/or an ebook copy of these titles. Faculty may add additional recommended or optional materials to Open Reserves [or Closed Reserves – faculty copies restricted to library use only] by bringing materials to the Circulation Desk and completing the Reserves Form.
  • Reserve forms are also available at the circulation desk.
  • Please allow two business days for processing Reserves, except for the first two weeks of each quarter when more time may be needed. Items received after 3pm on Fridays may not be processed until Tuesday.
  • Reserves are processed in the order that we receive them.

Items that cannot be placed on reserve:

  • Physical Summit / Interlibrary Loan Items
  • Photocopies / Scans of Entire Books
  • Compilations and Course Packets
  • Reproductions of VHS, DVDs, or other physical media

In accordance with copyright law (Title 17 US Code), please make certain that all materials are used in accordance with "fair use" agreements.

The following are specifically prohibited by copyright guidelines:

  • Copying/Scanning used to create, replace, or substitute for anthologies, compilations, or collective works
  • Copying/Scanning of "consumable materials" (i.e., workbook, exercises and standardized tests)
  • Copying/Scanning used to substitute for the purchase of books, periodicals or publisher reprints

When items are removed from the Reserve shelves at the end of the designated quarter, you will be notified by email and may retrieve the items at the Circulation Desk.

Thank you for your cooperation. Please contact Jena Rosen via email or call ext. 6580 if you have any questions or comments.

Evergreen Library Resources

Copyright Guidelines

The Evergreen State College Library makes every effort to observe copyright law while allowing fair use of its materials in an educational setting.

Video and Film

Videos and films in The Evergreen State College collection are intended for classroom or private showing only. Any other use without written permission from the distributor may be in violation of copyright law. For more information regarding films and videos contact Ray Zill.


The copyright law of the United States (Title 17, U.S. Code) governs the making of reproductions of copyrighted material. Individuals using photocopiers or computers in the Evergreen State College Library are responsible for any infringement.

  • The distribution of the same photocopied material should not occur every quarter without expressed permission of the copyright holder.
  • Each student should make only one personal photocopy. No multiple copies for others should be made.
  • A copyright notice should appear on the first page of the portion of material photocopied.
  • For more information, see the Model Policy Concerning College and University Photocopying for Classroom, Research, and Library Reserve Use published by the American Library Association.

Using Databases Responsibly

The Evergreen State College contracts with publishers and vendors to provide access to a number of electronic resources (databases, abstracts, ejournals, ebooks, full-text, etc.).

In addition to paying for these resources, the Library negotiates license agreements that stipulate how and by whom they may be used. If licensing terms are violated by anyone, licensors usually have the right to temporarily or permanently suspend access for the entire college community. You can help prevent problems by following the "do's and don'ts" and avoiding improper use.

Posting Materials Electronically

There are many questions regarding posting electronic materials for students in program Web sites, and the laws of copyright which govern distribution of electronic materials for a class or academic program. Guidelines for posting materials on a Web site fall within the Fair Use guidelines of copyright law. Library staff are happy to answer questions and assist in posting materials electronically. For more information on electronic posting, please visit our Frequently Asked Questions page.

Daniel J. Evans Library - MS: LIB2300 - 2700 Evergreen Parkway, NE. Olympia, WA 98501 - 360-867-6250